How to Improve Board Members Communications

Honest and transparent board members’ communication creates a sense trust that fosters accountability. It also leads to an engaged and well-connected board that is empowered to make decisions that align with the organization’s goals.

Board members who are new to the organization must be aware of their duties and expectations prior to the start of their tenure. This includes the importance of giving time as well as making professional and personal connections to help advance the organisation’s cause, as well as participating in fundraising activities. A welcome letter will outline the channels for communication, meeting schedules and other pertinent information to help new board directors make their way quickly.

It is essential to tailor the communication of board members according to their personal preferences. For instance, some prefer reading lengthy reports, while others might better comprehend visualisations of data. Make sure that reports and other information can be easily digested by abstaining from technical jargon and using straightforward language. If necessary to, use analogies or real-world examples to illustrate the significance or the information in reports.

It is important to alter the format of board meetings and not rely on PowerPoint presentations. Along with limiting meeting length, mixing up the formats encourages creativity and participation from board members.

Ensure that board members can easily access the information they need even during meetings. Make sure you choose a document-sharing platform with user-friendly, secure features, scalable, and compliance to data protection regulations. Some of the top solutions moved here include Diligent Boards, BoardEffect, Passageways OnBoard and Aporio.